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The Wyoming New Hire Reporting form plays a crucial role in ensuring compliance with both federal and state regulations. Established under Wyoming Statute Section 27-1-115, the requirement for reporting newly hired, rehired, or returning employees took effect on October 1, 1997. This obligation extends to all employers operating within the state, regardless of whether they are public or private entities. The form collects essential information, including the employer's Federal Employer ID Number (FEIN), name, address, and contact details, as well as the employee's Social Security Number, name, address, and start date. Employers must complete and submit the form within 20 days of the employee's hire or rehire date. Accuracy is vital; therefore, it is recommended to fill out the form neatly in capital letters and to avoid writing outside the designated boxes. Reports that lack required information will not be processed, which can delay important employment-related actions. For further assistance, employers can reach out to the Wyoming New Hire Reporting Center through a toll-free number or visit their website for online reporting options.

Common mistakes

Filling out the Wyoming New Hire Reporting form is a crucial task for employers, yet many make common mistakes that can lead to delays or complications. One frequent error is failing to provide the correct Federal Employer ID Number (FEIN). This number must match the one on quarterly wage reports. If it doesn’t, the report may be rejected, causing unnecessary complications.

Another common mistake involves the employee's Social Security Number (SSN). Employers sometimes omit this information or enter it incorrectly. The SSN is essential for processing the report. Without it, the report will not be processed, and employers could face penalties for non-compliance.

Many people also neglect to fill out the employer address correctly. This address is vital for sending income withholding orders. If the address is incomplete or inaccurate, it can lead to delays in processing and communication issues with the state.

Moreover, some employers fail to submit the reports within the required 20-day timeframe. Timeliness is critical; reports submitted late may not be processed, which can result in fines or legal repercussions. Employers should keep track of hire dates to ensure compliance.

Another oversight is not using capital letters when filling out the form. The instructions specify that information should be printed neatly in capital letters. Failure to adhere to this guideline can lead to misinterpretation of the data, further complicating the reporting process.

Additionally, many individuals overlook the importance of including optional contact information, such as a phone number or email. While not mandatory, providing this information can facilitate communication with the state if any issues arise during processing.

Employers sometimes forget to indicate the employee's start date clearly. This date is necessary for the state to track employment accurately. If it is missing or unclear, it can lead to confusion and delays in processing the report.

Lastly, some individuals fail to double-check their entries before submission. Simple typos or omissions can lead to significant issues down the line. Taking a moment to review the completed form can save time and prevent complications.

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Documents used along the form

The Wyoming New Hire Reporting form is a crucial document for employers in Wyoming, ensuring compliance with state regulations regarding the reporting of newly hired employees. Along with this form, there are several other documents and forms that employers may need to complete or reference. Below is a list of these related documents, each serving a unique purpose in the hiring process.

  • W-4 Form: This form is used by employees to indicate their tax withholding preferences. It helps employers determine the amount of federal income tax to withhold from an employee's paycheck.
  • I-9 Form: The I-9 form verifies an employee's identity and eligibility to work in the United States. Employers must complete this form within three days of an employee's start date.
  • Articles of Incorporation: Essential for establishing a corporation in Florida, this document provides necessary details for registration, including the corporation’s name and directors. For more information, visit https://floridaforms.net/blank-articles-of-incorporation-form.
  • State Tax Withholding Form: Similar to the W-4, this form is specific to state taxes. Employees fill it out to specify their state tax withholding preferences based on their residency and income.
  • Direct Deposit Authorization Form: This document allows employees to authorize their employer to deposit their pay directly into their bank account, streamlining the payment process.
  • Employee Handbook Acknowledgment: Employees sign this document to confirm they have received and understood the company’s policies and procedures outlined in the employee handbook.
  • Non-Disclosure Agreement (NDA): This agreement protects sensitive company information. Employees may be required to sign it to ensure confidentiality regarding proprietary information.
  • Employment Agreement: This document outlines the terms of employment, including job responsibilities, salary, and benefits. It serves as a formal contract between the employer and employee.
  • Health Insurance Enrollment Form: New employees may need to complete this form to enroll in the company’s health insurance plan, providing necessary information about their coverage preferences.
  • Workers’ Compensation Insurance Form: This form is used to provide information about the employer’s workers’ compensation coverage, ensuring employees are aware of their rights in case of workplace injuries.
  • Emergency Contact Form: This document allows employees to provide contact information for someone to reach in case of an emergency, ensuring safety and communication in critical situations.

These forms and documents work together to create a comprehensive framework for managing new hires effectively. By completing them accurately and promptly, employers can foster a smooth onboarding process while ensuring compliance with state and federal regulations.

Key takeaways

Here are some key takeaways about filling out and using the Wyoming New Hire Reporting form:

  • Mandatory Reporting: All employers in Wyoming, both public and private, must report newly hired, rehired, or returning employees.
  • Submission Timeline: Reports must be submitted within 20 days of the employee's hire or rehire date.
  • Accurate Information: To ensure accuracy, print neatly in capital letters and avoid contact with the edges of the boxes on the form.
  • Required Details: Essential information includes the employee's Social Security Number, name, address, and the employer's Federal Employer ID Number (FEIN).
  • Contact Information: If you have questions, you can call the Wyoming New Hire Reporting Center toll-free at (800) 970-9258.
  • Submission Methods: Completed forms can be mailed to the Wyoming New Hire Reporting Center or sent via fax to (800) 921-9651.

For more information, visit the official website at www.wy-newhire.com.

Your Questions, Answered

What is the Wyoming New Hire Reporting form?

The Wyoming New Hire Reporting form is a document that all employers in Wyoming must complete when they hire, rehire, or bring back an employee. This requirement is mandated by state legislation to help with child support enforcement and other legal obligations. Employers must report this information to the State of Wyoming within 20 days of the employee's start date.

How do I submit the Wyoming New Hire Reporting form?

You can submit the completed form by mail or fax. To mail it, send it to the Wyoming New Hire Reporting Center at PO Box 1408, Cheyenne, WY 82003-1408. If you prefer to fax it, use the number (800) 921-9651. Ensure that all required information is filled out accurately to avoid any processing delays.

What information is required on the form?

The form requires both employer and employee information. For employers, you will need to provide your Federal Employer ID Number (FEIN), name, address, and contact details. For employees, you must include their Social Security Number, full name, address, and start date. Optional information, such as the employee's date of birth, can also be included but is not mandatory.

What happens if I do not submit the form on time?

If you fail to submit the Wyoming New Hire Reporting form within the required 20-day timeframe, your report will not be processed. This can lead to complications with compliance and may affect your obligations regarding child support and other legal matters. It’s essential to prioritize timely submission to avoid these issues.

Preview - Wyoming New Hire Reporting Form

Wyoming New Hire Reporting Form

Federal and state legislation (Wyoming Statute Section 27-1-115), effective October 1, 1997 requires all Wyoming employers, both public and private, to report to the State of Wyoming all newly hired, rehired, or returning to work employees. Information about new hire reporting and online reporting is available on our Web site: www.wy-newhire.com.

Send completed forms to: Wyoming New Hire Reporting Center PO Box 1408

Cheyenne, WY 82003-1408 Fax: (800) 921-9651

To ensure the highest level of accuracy, please print neatly

in capital letters and avoid contact with the edges of the

 

boxes. The following will

 

 

 

 

 

serve as an example:

1

2

A

B

C

 

EMPLOYER INFORMATION

Federal Employer ID Number (FEIN) (Please use the same FEIN that appears on your quarterly wage reports you submit to the State):

-

Employer Name:

Employer Address: (Please indicate the address where the Income Withholding Order should be sent).

Employer City:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Employer State:

 

Zip Code (5 digit):

Employer Phone (optional):

 

 

 

 

 

 

 

 

 

Extension:

 

Employer Fax (optional):

 

 

 

 

 

 

 

Email:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EMPLOYEE INFORMATION

 

 

 

 

 

 

Employee Social Security Number (SSN):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

 

 

-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Middle Initial:

 

Employee First Name:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Employee Last Name:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Employee Address:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Employee City:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Employee State:

Zip Code (5 digit):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

START Date:

 

 

 

Date of Birth (optional):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Reports must be submitted within 20 days of date of hire or rehire.

REPORTS WILL NOT BE PROCESSED IF REQUIRED INFORMATION IS MISSING

Questions? Call us toll free at: (800) 970-9258

Misconceptions

Understanding the Wyoming New Hire Reporting form is essential for employers in the state. However, several misconceptions can lead to confusion. Here are ten common misconceptions clarified:

  1. Only large employers need to report new hires. All employers in Wyoming, regardless of size, must report newly hired, rehired, or returning employees.
  2. Reports can be submitted at any time. Reports must be submitted within 20 days of the employee's hire or rehire date.
  3. Only full-time employees need to be reported. Part-time, temporary, and seasonal employees are also required to be reported.
  4. Employers can submit reports via email. Reports must be sent by mail or fax to the Wyoming New Hire Reporting Center; email submissions are not accepted.
  5. Missing information will not affect the report. Reports will not be processed if required information is missing, which can delay compliance.
  6. Only the employee’s name and Social Security Number are needed. Comprehensive information, including employer details and employee address, is necessary for accurate reporting.
  7. Reporting is optional for rehired employees. Employers must report rehired employees just as they would new hires.
  8. Employers can use any format for the report. The specific Wyoming New Hire Reporting form must be used to ensure compliance.
  9. Reports are only for state purposes. Federal legislation also requires new hire reporting to assist in child support enforcement and other programs.
  10. Once reported, no further action is needed. Employers should ensure that they are consistently reporting all new hires and any changes in employment status.

By addressing these misconceptions, employers can better navigate the requirements of the Wyoming New Hire Reporting form and ensure compliance with state and federal laws.